Bring this to your team
This portal wasn’t built to be one product for one client. It’s a pattern — a secure way to collect a file from someone outside your organization without email attachments, shared drives, or new accounts. If that problem sounds familiar, fenna.tech can build a version tailored to your workflow.
The first live deployment is a General Movements Assessment Parent Upload Portal for the Developmental Disabilities Association (DDA). Yours could collect signed forms, intake documents, photos, recordings, or any single file that today arrives as a messy email attachment.
The problem it solves
Most teams collect files from outsiders in painful ways:
- huge email attachments that bounce or get lost
- shared drive links that expose more than intended
- asking people to create accounts they’ll never use again
- files that arrive named
IMG_0421.movwith no context
A tailored upload portal replaces all of that with one private link.
What you get
- One-time, private links. Each link is tied to a single person and stops working after a successful upload.
- Files land in your storage. Uploads go straight into an account you own and control — OneDrive today, other providers on request. No third-party vault.
- No accounts for the sender. The person uploading just opens a link on their phone or computer.
- Automatic, tidy naming. Files are named from the details you collect, so they arrive sorted and searchable.
- Notifications built in. Staff get an email the moment a file arrives.
- An admin console. Your team generates links, manages settings, and sees which links are pending, used, or expired.
What we tailor to you
| Area | What can change |
|---|---|
| Branding | Your name, colors, and wording on every page |
| What you collect | The file plus any fields you need (dates, IDs, consent) |
| Where files go | Your cloud storage and folder structure |
| Naming rules | How each file is named automatically |
| Access | Who on your team can administer, and how long links last |
| Notifications | Who gets emailed, and what the message says |
How it comes together
- Short discovery call. We learn who uploads, what you collect, and where files should land.
- A tailored build. We adapt the portal to your workflow, branding, and storage.
- Setup in your accounts. Files and sign-ins stay inside systems you own.
- Handoff and support. Your team gets an admin console and documentation like these pages.
See it in action
The clearest example is the live DDA deployment — read GMA Parent Upload Portal to see how the same pattern works end to end for one real team.
Get in touch
Want to talk through a portal for your organization? Email support@fenna.tech.