After an upload

What staff should do

1. Check email for a subject like:

   {ChildName}'s parent has uploaded a new video to your OneDrive

2. Open the OneDrive link in the email, or browse the configured upload folder in OneDrive.

3. In the admin console, dismiss the used link when you no longer need it listed.

What the file is named

Files are named automatically, roughly like:

GMA Video {Child Name} {DD.MM.YYYY}_{ageWeeks}.mp4

• Child name and EDC come from the link the clinic created
• The recording date comes from what the parent entered
• Age in weeks is calculated on the server from EDC → recording date

Parents do not need to name the file themselves.

If the email never arrives

The upload can still succeed even if email delivery has a problem. Check the OneDrive folder first. Then ask a technical contact to verify email settings (Azure Communication Services).